Sarpy County

Fleet Services Administrative Assistant

SALARY

$26.37 - $32.43 Hourly

LOCATION

Public Works Department, NE

JOB TYPE

Full-Time

JOB NUMBER

01136

DEPARTMENT

Fleet Services

OPENING DATE

05/07/2024

CLOSING DATE

5/21/2024 11:59 PM Central

JOB OVERVIEW

ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES

MINIMUM QUALIFICATIONS

PHYSICAL DEMANDS AND WORKING CONDITIONS

GENERAL PURPOSE Under the general direction of the Fleet Services Manager, perform a variety of advanced clerical, secretarial, and administrative practices and procedures to assist the Fleet Services Department in meeting its operational goals.

ESSENTIAL FUNCTIONS Process accounts payable invoices within guidelines and through the accounting system, compile and distribute billing of fuel usage and maintenance services to other departments and track data for budget tracking purposes. Coordinate the recording, preparation, reporting and verification of payroll. Maintain information on full-time and part-time employees including total hours, changes in name or address, salary changes, exemptions, insurance, vacation, compensatory time and sick leave records. Verify accuracy of and close outstanding work orders. Process all necessary paperwork (e.g. insurance, titles, and license) for new and additional County equipment and vehicles. Extract alphabetic, numeric, or symbolic data from paper documents, and accurately enter data into computer. Compose, type, and edit a variety of correspondence, reports, and other material requiring judgment as to content, accuracy, and completeness. Maintain, track, reconcile, and report the usage of the Fuel Management System; oversee the fuel card system; coordinate tank readings and price checks, submit reports, and process payments for the Unleaded Fuel Tank. Assist in managing the Inventory Management System to input and track parts, equipment, and vehicles and produce monthly and annual inventory reports. Establish and maintain effective working relationships with employees, supervisors, and other departments. Receive the public and answers questions; respond to inquiries from employees, citizens and others and refer, when necessary, to appropriate persons. Organize and procure department materials and supplies within budgetary guidelines and coordinate the efficient running of the office. Receive, stamp, and distribute incoming mail; processes outgoing mail. Prepare a variety of studies, reports and related information for decision making purposes. Pickup and deliver parts, vehicles, and equipment. Report to work with regular, predictable, and consistent attendance

Peripheral Duties Perform other duties as assigned.

Education and Experience: High school graduate or GED equivalent. Three (3) years clerical and/or secretarial experience. Competent experience using MSWord, Excel, and PowerPoint at an intermediate level. Must be able to type 40 net words per minute (nwpm). Must be able to enter data at 100 net key strokes per minute (nkpm). Special Requirements Must have and maintain throughout employment a valid Drivers License, as well as meet eligibility requirements of acceptable driver standards as defined by the County. Necessary Knowledge, Skills, and Abilities Working knowledge of, and ability to apply, current office principles and techniques Working knowledge of proper grammar, spelling, and punctuation Knowledge of basic bookkeeping and accounts payable/receivable principles and techniques Knowledge of, and ability to learn, specialized software and operating systems Skill in and ability to perform duties with efficiency, thoroughness, accuracy, and attention to detail while managing frequent interruptions Ability to communicate effectively, in English, both verbally and in writing Ability to learn and abide by all applicable laws, ordinances, and department ules and regulations Ability to follow exacting verbal and written instructions Ability to complete basic mathematical calculations, such as addition, subtraction, multiplication, and division Ability to maintain and protect confidential and sensitive information Ability to operate standard office equipment including, but not limited to, multiline phone, two-way radio, computer, printer, 10-key calculator, scanner, copier, and fax

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Work is typically performed in an office located within a fleet garage and is moderately loud. Work is predominately daylight hours, however hours may occasionally include evening, holidays, and call-ins. The employee may be exposed to wet and/or humid conditions and fumes from the shop area. Work may be fast-paced when dealing with multiple clients, priorities, and time constraints.

Agency : Sarpy County

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Address : 1210 Golden Gate Drive

Papillion, Nebraska, 68046

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Phone : 402-593-4465 402-593-4487

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Website : http://www.sarpy.gov

No high school

High School or GED

One year of college

Up to 2 years of college

Up to 3 years of college

Bachelor's degree

Master's degree

Advanced Degree beyond Master's degree

None/up to one year experience

1 year experience

2 years experience

3 years experience

4 years experience

5 or more years experience

Yes

No