Job Information
Stantec Administrative Assistant in JACKSON, Mississippi
Administrative Assistant - ( 240001UZ )
Description
We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.
Your Opportunity
Stantec has an immediate need for an Administrative Assistant in our Jackson, Mississippi office. As our Administrative Assistant, you will take on a vital supporting role of being the first impression and representation of our company! This role is full-time with the expectation of about 40 hours weekly. The ideal candidate will understand and demonstrate excellence in both internal and external client service, along with providing timely, accurate, and professional administrative support in keeping with Stantec’s high standards.
Your Key Responsibilities
Ensures organization of the reception, kitchen, and conference areas
Clerical tasks including data entry, filing, photocopying, scanning etc.
Monitor and order supply inventory
Process expense reports, invoices, and orders to assist operations
Assist field staff with travel arrangements, vehicle mileage logs, expenses, safety and other tasks as needed
Coordinate employee events (Christmas Party, Birthday events, monthly staff meeting lunch, etc.)
Coordinating facility maintenance with building management or outside vendors
Assist with Statement of Qualification submittals and tracking
Support and ensure implementation of Health, Safety, Security and Environmental (HSSE) policies, procedures, standards, and guidelines in the execution of all work
Support new hire orientation in the office
Assists with document control including filing and archiving
Other administrative duties to assist operations as required
Qualifications
Your Capabilities and Credentials
Must have a positive, can-do attitude, and be customer service oriented.
Strong working knowledge of Microsoft Office
Ability to operate standard office equipment
Excellent organizational skills and attention to detail
Versatility, flexibility, and willingness to work within frequently changing priorities
Must be willing to help all staff members.
Demonstrated team player with the ability to work independently and take initiative
Must have a valid drivers license and ability to make occasional office errands/deliveries
Education and Experience
High School Diploma with a minimum of 2 years of experience supporting teams in an administrative capacity
Certification or post-secondary degree from a technical school or college in a related field preferred
This description is not a comprehensive listing of activities, duties, or responsibilities that may be required of the employee and other duties, responsibilities, and activities may be assigned or may be changed at any time or without notice.
Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).
Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : United States-Mississippi-Jackson
Organization : BC-2018 Transpt-US Gulf
Employee Status : Regular
Job Level : Individual Contributor
Travel : No
Schedule : Full-time
Job Posting : May 1, 2024, 1:08:25 PM
Req ID: 240001UZ
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
Stantec
- Stantec Jobs