Subrecipient Monitoring Grants Specialist

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Subrecipient Monitoring Grants Specialist

Salary

$68,100.00 - $108,972.00 Annually

Location

Centennial, CO

Job Type

Full Time

Job Number

RAA DHSEM 06550 042024

Department

Department of Public Safety

Division

Homeland Security and Emergency Management

Opening Date

04/22/2024

Closing Date

5/6/2024 5:00 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

Centennial, CO

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Leticia Tavarez leticia.tavarez@state.co.us 720-471-9883

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

This position is open only to Colorado state residents.

This recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months .

CDPS is an equal opportunity employer. See ourEEOD Utilization Report (2020) (https://drive.google.com/file/d/11XM6_piWxOnO7rfbG1EDPL2vHeCcVH36/view?usp=sharing)

Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.

Our Vision - Creating safer and more resilient communities across Colorado.

Our Core Values – Unity, Honor, Service

CDPS commits to cultivating an equitable, diverse, and inclusive work environment. We ensure that we recruit, retain, and promote engaged employees. Our approach to diversity is simple - it's about embracing everyone! We strive to build and nurture a culture where inclusiveness is a reflex, not an initiative. Our strength is our promise to be inclusive with intentional strategies to welcome and uplift our employees to thrive - while building a more equitable workplace.

Why I love My Job at CDPS (https://youtu.be/wVFnhrTd3jI)

At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado, an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration, support and growth to our employees. Our culture has public service focus, and we strive to provide innovative solutions and services to our fellow Coloradans!

Click here to learn why CDPS employees love their jobs (http://why%20do%20i%20love%20my%20job%20at%20cdps/)

Careers with a purpose:

If you are passionate about public safety service, and are eager to dedicate your career to serving Coloradans, this is the organization you want to join!

We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads, preparing and mitigating environmental disasters, disaster recovery, combating crime, school safety, and victim recovery.

You’ll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!

When you join CDPS, you are joining a team of exceptional individuals and together you will be inspired, motivated and supported to become the best you can be.

Unmatched Benefits:

We highly value work life balance and offer excellent work-life programs, training, and professional development opportunities!

Did you know that only 15% of employers offer a defined contribution plan? CDPS offers unmatched retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus 401K and 457 plans.

The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling, referrals and resources, as well as training and organizational development services.

CDPS provides generous time off including 11 paid holidays per year plus vacation, sick leave, and wellness days.

Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage, and life insurance that includes legal resources and discounts.

Additional benefits we offer include free ECO passes for qualifying State employees within the RTD service area, and reduced college tuition at CSU Global and DeVry University.

For a complete review of the benefits we offer, please click on this link. (https://www.colorado.gov/pacific/publicsafety/benefits-1)

Description of Job

DIVISION OF HOMELAND SECURITY AND EMERGENCY MANAGEMENT

This position is located within the Division of Homeland Security and Emergency Management (DHSEM). The Division of Homeland Security and Emergency Management (DHSEM) is a dynamic and diverse team that is committed to developing, administering and coordinating comprehensive and integrated statewide emergency management and homeland security programs. The Division’s work ensures the safety and security of Colorado and its infrastructure through unity of effort with local, tribal, state, federal, private, and nongovernmental partners.

Our Mission:To lead and support Colorado's effort to prevent, protect, mitigate, respond to and recover from all-hazards events.

Our Vision:A prepared, safe and resilient Colorado!

Our Core Values:Service, Teamwork, Respect, Integrity, Vision and Excellence.

Our Guiding Principles:Results-Focused, Innovative, Service-Oriented and Employee-Centric.

Our mission is accomplished through a comprehensive and coordinated program of mitigating hazards, preparing for emergencies, preventing terrorist attacks and other criminal activity, coordinating resources for response to a disaster and supporting subsequent recovery efforts. The division also serves as the conduit for state and federal funding to prepare for and recover from all hazard events. The division accomplishes its mission through the following offices:

• Director's Office

• Office of Emergency Management (OEM)

• Office of Grants Management (OGM)

• Office of Security and Prevention (CIAC)

• Office of Public Safety Communications (OPSC).

ABOUT THE WORK UNIT

The mission of the Grants Management Office is to standardize, streamline and improve federal and state grant management practices. This Office promotes and provides assistance for projects and programs to build, sustain, and deliver the capabilities necessary to prevent, protect against, mitigate, respond to, and recover from all hazards events. The support provided includes all phases of the grant life cycle from application, awarding of the grant agreements, to close-out of the grant agreements and the grant program.

Services include:

• Disseminate funding opportunity announcements

• Assist with grant application and budget development

• Review of funding applications

• Provide guidance and technical assistance to sub-recipients

• Monitor sub-recipients

• Assess project/program success

Subrecipient Monitoring (SRM) Section:

This section conducts risk assessment of all subrecipients who receive a grant from DHSEM, conducts on-site monitoring, conducts single audit reviews of all subrecipients having at least one open grant award and provide subrecipients with technical assistance and grant management best practices.

WORK ENVIRONMENT

Mostly sedentary

8am-5pm Monday to Friday

In-office while training

Hybrid schedule (after required training) currently (3 days in office/2 days remote)

ABOUT THE POSITION

The primary purposes of this position is to assists the Subrecipient Monitoring Section Supervisor with activities and tasks related to monitoring of federal and state grant programs by performing compliance monitoring reviews to ensure compliance with grant, federal, and state regulations. Reviews include, but are not limited to, assessment of grant terms and conditions, grant objectives and deliverables, grant expenditures, and fiscal and programmatic reports. Compliance monitoring includes the assessment of grant programs, reporting standards, and procurement processes related to grant/contract period of performance.

Key Responsibilities:

Subrecipient Monitoring

Analyze awarded grant’s terms and conditions, standard assurances, reporting requirements (fiscal and programmatic), federal and state requirements against grant application and budget (goals, objectives, statement of work/ deliverables, reports), procurement documents, reviews documents, reports, procurement processes (invoices/ requisitions) or other instrument that will verify grant’s statement of work, expenses and deliverables against application submitted to funding source.

Subrecipient Monitoring and Single Audit Expertise

Determines through analysis the proper regulation and/or rule that properly applies in each situation. Is able to speak with confidence on a variety of State and Federal rules and regulations. Professionally represents the Office and State in situation where conflict arises, and offers solutions to the issues and/or concerns.

State Emergency Operations Center Support

Provide pre-disaster support to the State Emergency Operations Center training and exercise program up to 5% of time. During a state declared disaster, provide operational support to Revised October 2023 Colorado Department of Public Safety 7 the State Emergency Operations Center as directed.

Other Duties as Assigned

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Please Note:

Application work history and supplemental questions must clearly articulate relevant professional experience as applicable to the position.

*If using education to substitute for experience a transcript as described under "Complete Applications" must be submitted at the time of application to meet this qualification.

MINIMUM QUALIFICATIONS (EDUCATION AND EXPERIENCE)

Option 1 (Work Experience):

Seven (7) years of demonstrated full-time professional experience in grants or accounting or finance administration that included monitoring or administering grants or other restricted funds

Substitution

A combination of related education and/or relevant experience in an occupation

related to the work assigned equal to seven (7) years

REQUIRED COMPETENCIES AND SKILLS

• Technology- Strong MS Office/Excel skills

• Judgment and Decision Making— Considering the relative costs and benefits of potential actions to choose the most appropriate one.

• Speaking— Talking with others to convey information effectively.

• Active Listening— Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Critical Thinking— Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Reading Comprehension— Understanding written sentences and paragraphs in work-related documents.

• Writing— Communicating effectively in writing as appropriate for the needs of the audience.

• Systems Analysis — Determining how a system should work and how changes in conditions, operations, and the environment will affect outcomes.

Preferred qualifications (not required)

• Recent and successful experience in grant management, grant compliance, and administration of federal, state, local, and foundation grants.

• Working knowledge of grant compliance processes.

• Professional ability ot exercise independent judgment and discretion in grant related matters

• Microsoft Office Excel (spreadsheet and word processing, security, and advanced formatting controls) experience.

• Highest work/personal ethics and integrity.

• Good to excellent judgement and discretion.

• Committed to providing the highest possible standards of customer service and support.

CONDITIONS OF EMPLOYMENT

• Requires successful completion of an extensive background investigation including reference checks, a polygraph examination, and fingerprint based criminal background check.

• Designated Critical. Required to report without delay or interruption to provide essential or emergency services to ensure health, safety and welfare.

• Colorado Driver's License required: May be quired to operate a state fleet vehicle for monitoring visits.

APPEAL RIGHTS

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb . A standard appeal form is available at: www.colorado.gov/spb . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Information

ADA ACCOMMODATIONS ASSISTANCE AND QUESTIONS

The Americans with Disabilities Act (ADA) is a federal civil rights law that protects people with physical and mental disabilities and allows them the opportunity for employment with or without a reasonable accommodation. Please direct questions and requests for reasonable accommodations tocdps_hr@state.co.us

NOTIFICATIONS

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " info@governmentjobs.com " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.

EQUITY, DIVERSITY AND INCLUSION

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Human Resources Department at cdps_hr@state.co.us (roberta.mooney@state.co.us) .

PLEASE READ CAREFULLY - RECRUITMENT TIMELINE INFORMATION

• Applications are considered complete and accurate at the time of submission. Therefore, additional informationmay not be solicited or accepted after your application has been received.

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• It is imperative that your application provide as much information and detail as possible about your education, knowledge, skills, and experience as it relates to this job.

• If you are a military veteran you must submit a copy of your DD-214, Member 4 Copy, and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veteran's preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 "State of Legal Residence" form.

• For an overview of State of Colorado application process and application tips, please view thisvideo (https://www.youtube.com/watch?v=vUwZiY6G24U&feature=emb_logo) .

SELECTION NOTICE

The first stage of the comparative analysis will be an application review. Your application will be reviewed as a part of the selection process to establish a ranked order of all applicants who meet the minimum requirements. It is imperative that your application and answers to supplemental questions provide as much information and detail as possible about your education, knowledge, skills, and experience as it relates to the requirements, duties, and preferred qualifications of this position as described within this announcement.

Resumes, Cover Letters, or other documents submitted will Not be reviewed, assessed, or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).

Complete Applications must include the following documents:

1) A complete CDPS Application for Announced Vacancy (please submit online using the link in this announcement)

2) A complete Supplemental Questionnaire (must submit online as part of your application)

3) If using education as a substitute for experience a copy of your official or unofficial transcript from an NACES accredited college or university, or your technical school official or unofficial transcript, or your NACES accredited equivalency evaluation.

4) Resume and Cover Letter preferred.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

Please explain why you are interested in this position and how you meet the minimum requirements for this position.

02

Please provide a brief description of your grants, accounting, or finance administration experience.

03

Please describe your professional experience using functions in Excel and give an example. Does your experience include the use of pivot tables?

04

Please provide a brief description of your audit, grant monitoring and compliance experience.

05

Positions within the Colorado Department of Public Safety require a comprehensive background examination including a criminal history check and polygraph. Are you willing to participate in this process if you receive a conditional job offer?

• Yes

• No

  Required Question

Agency

State of Colorado

Address

See the full announcement by clicking

the "Printer" icon located above the job title

Location varies by announcement, Colorado, --

Website

https://careers.colorado.gov/

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